Your meeting, seminar or conference is in a couple of weeks. You’re prepared (mostly) but have a few things to wrap up before you take off. Even if this is your first business trip, you’ve travelled before, right? You got this. But do you? Trip preparation can feel like it’s months away one minute while the next, you’re scrambling to find what time your flight leaves in the morning.
Creating lists and folders, printing travel documents, contacting the travel coordinator and keeping up to date with emails or group communications pertaining to the trip are just a few things that can assist with making your journey a little less stressful. We know that the internet is an endless source of information. So, why not use it to do some research about your destination? Another tip is to write down a list of items you know you need to bring vs. what you want to bring. The following are suggestions that you can use or be able to relate to for your next business trip.
KEEP AN EYE ON EMAILS
If you have a travel coordinator, don’t be afraid to ask them questions. Not sure what the agenda is? You don’t know if there is a dress code? Dietary restrictions? Itinerary? These are some of the questions you can think about asking before you leave in order to save time while you are working remotely. Opt-in to any communications pertaining to your business trip and make sure to check your spam/junk folders. Create a folder to store information about your trip so it makes it easier to access. Keep your ID where you know it’s easy to access when needed. Know where you are staying. I have to stress this part. The format of an address varies from country to country, yes it can be a bit confusing for some but no matter what, be aware of your surroundings and do some research about the area you will be visiting. Being unaware of where you are staying while travelling can delay your trip; not to mention you’ll be late and annoyed.
TRAVEL INSURANCE
Health and safety is a topic we can’t avoid when talking about travel. There are many options and it’s up to you to choose if Travel Insurance is right for you. Many companies provide plans which include, cancellations, luggage, changes, medical, etc. Think of your health and safety along with those you might be travelling with and visiting. There’s a package for pretty much everyone and, let’s be honest, you never know what might happen! Whether you opt-in or have your own travel insurance plan, always remember to keep this in mind when booking your trip. Always have a meeting with a medical professional prior to visiting any locations as well. Health and Safety information is also provided on Tourism or Government websites.
MONEY
Bring your credit/debit card and/or cash. Make sure to check what type of payments the destination you’re travelling to accepts. This includes knowing the exchange rate. Having some cash on you can’t hurt and it’s always best to keep up with the exchange rates.
Many Tourism and government websites offer detailed information on entry requirements as these may differ widely by country or region. Make sure you review your itinerary and have all ID required before you grab those keys. It doesn’t matter if you prefer physical or digital copies, it’s important to know what type of document you need based on the type of travel or the requirements for your destination. Again, this can vary broadly by country or region. Digital copies are not considered a valid form of ID while traveling across borders. Original copies may be required and it’s your responsibility to have them.
AIRPORT LOUNGES
There’s a little gem called the airport lounge! These are lounges located in some airports where you either have to be a member or pay per use. They are fantastic for when you would like to relax before your flight. Food, beverages and electric outlets or charging stations are normally found in lounges. Some even include showers so you can be fresh for the next flight! Great if you have a long lay over!
BUSINESS CENTER
This is the portion of the hotel that is dedicated for business use only. Using this center can actually help you get some air and will let you to stretch your legs. A change of scenery can really help when you have been in a room for more than a weekend. The next time you travel for work, visit the business center and see if you like it? Sometimes the views are breathtaking.
Being on a business trip doesn’t always mean that it has to be all business! A large selection of hotels and resorts offer activities you might be able to squeeze in during your trip. Take advantage of the on-site gym, wellness spa, garden, non motorized water-sports or make a reservation for the restaurant you’ve been waiting to try. Instead of room service, try sitting by the pool, garden or beach for lunch. You can book a spa treatment or take a stroll around the establishment to see what they have to offer.